Why Join the MetaArchive Cooperative?

  • Community-based

    Community-based

    Member owned, operated, governed, and driven.

  • Affordable

    Affordable

    Maintain control over the cost of digital preservation. Members review the full price of our preservation work annually and are fully in charge of setting the costs for continued operations.

  • Transparent

    Transparent

    Trust is key. From our software to our steering committee decisions, we are open source all the way.

  • Supportive

    Supportive

    MetaArchive is more than a service, it is an opportunity to learn from other Members and grow in digital preservation capacity in common.

  • Diverse

    Diverse

    All organization shape, sizes, and types are welcome. Our current membership includes academic libraries, public libraries, museums, library consortia, and archives.

Member Benefits

  • Distributed preservation of contributed digital content across multiple, geographically distributed locations
  • Retrieval of the Member’s content in case of a catastrophic loss
  • Assistance with the installation and maintenance of MetaArchive-LOCKSS software, documentation of processes and technical standards, and technical support
  • Reports about the Member’s submitted content and about the overall preservation network
  • Service opportunities within MetaArchive Committees
  • Attendance and participation at Cooperative conferences and workshops at discounted rates
  • Opportunities to collaborate with and/or learn from experienced digital preservation administrators, librarians, technologists, and others who work with the Cooperative
  • In the case of catastrophic circumstances, the ability to request technical and financial assistance with the restoration of a preservation site’s caches, software, and collections by the MetaArchive Cooperative
  • Access to the technical knowledge and expertise of Cooperative Members and technical support to establish and maintain preservation sites in compliance with the MetaArchive Technical Specifications
  • Additional preservation services that can be purchased at a contract rate (e.g., consulting and training around preservation issues)
  • Voting representation on the Steering Committee (for Sustaining Members)

Membership Levels

Sustaining

Sustaining Members provide leadership for the Cooperative through the MetaArchive Steering Committee (comprised of one representative per Member). As leaders in the field of distributed preservation practices, these members are involved in testing and development and maintenance of hardware and software. They also help set the standards for network connectivity and transmission.


Preservation

Preservation Members engage in ongoing preservation activities and participate in the network by either maintaining a MetaArchive-LOCKSS cache, or paying an annual technology fee as alternative to cache hosting.


Collaborative

Collaborative Members are bands of institutions that look and act like one unified member because they share a central server. This level of membership is designed to allow new or existing consortia or collaborative organizations to preserve their co-hosted content for a fraction of what it would cost to do so as individual members.

Download Member Agreement

Costs

The costs to join and participate in the MetaArchive Cooperative are divided amongst the following categories:

Membership Fees:

Membership terms are three years and are determined by membership category:

  • Sustaining – $5,500
  • Preservation – $3,000
  • Collaborative – $2,500*

Cache Hosting:

Equipment – For members hosting a server cache, equipments costs for purchasing a server during the initial year of membership are approximately $5,500

Staffing – Approximately 2% of system administrator time to install and setup server cache

Technology Fees:

Preservation members have an option to pay a $2,000 annual technology fee as an alternative to hosting a server cache. This fee supports technical infrastructure costs taken on at member institutions hosting server caches.

Storage fees:

Storage fees are assessed annually based on the amount of content a member is storing within the network.

2018 storage fee rates: $0.59 per GB per year / $585 per TB per year

*Membership category include fees for individual institutions that are included in Collaborative membership

Cost Formula

Total Membership Term Costs =
((Membership Fees + Storage Fees) * 3 years) + Cache Host Costs or Technology Fee


Example #1: Sustaining Member preserving 2 TB of digital content over a three year term

Year Membership fees Cache host cost Storage fees Annual
1 $5,500 $5,500 $1,170 $12,170
2 $5,500 * $1,170 $6,670
3 $5,500 * $1,170 $6,670
$25,510

Example #2: Preservation Member preserving 2 TB of digital content over a three year term

Year Membership fees Technology fee Storage fees Annual
1 $3,000 $2,000 $1,170 $6,170
2 $3,000 $2,000 $1,170 $6,170
3 $3,000 $2,000 $1,170 $6,170
$18,510

Example #3: Collaborative Member (made up of 20 institutions) preserving 2 TB of digital content over a three year term

Year Membership fees* Cache host cost Storage fees Total Cost per institution
1 $4,500 $5,500 $1,170 $11,170 $558
2 $4,500 $1,170 $5,670 $283
3 $4,500 $1,170 $5,670 $283
$22,510

* Membership fees include $2,500 base fee plus $100 per institution fee, so $2,500 + ($100 x 20) = $4,500

*~2% system administrator time

Frequently Asked Questions

What is the MetaArchive Cooperative?

The MetaArchive Cooperative, founded in 2004, is the first international community-owned, community-led digital preservation network. We preserve digital content of all types and formats with over 60 libraries, archives, research centers, foundations, and other digital memory organizations on three continents.


MetaArchive is a Private LOCKSS Network (PLN). What does that mean?

The MetaArchive is a Private LOCKSS Network (PLN) through its specialized use of the award-winning, open source Lots of Copies Keep Stuff Safe (LOCKSS) software.


Is MetaArchive a Trustworthy Digital Repository?

Since 2009, the MetaArchive has engaged in multiple, systematic audits of its technical infrastructure and administrative operations using the Trustworthy Repositories Audit Certification: Criteria & Checklist (TRAC). The results of that audit assessment are publicly available on the Cooperative’s website. In 2014, LOCKSS itself was awarded the first ever perfect score in a Council for Research Libraries (CRL) TRAC audit.


Why should I select MetaArchive as a preservation solution? What are the benefits of joining a community-owned, community-led network?

There are a number of benefits to joining the MetaArchive, including:

  • Low barriers to preservation ingest: MetaArchive uses low-cost embedded technologies and flexible data models
  • Broadest geographic replication to avoid data loss: Each Member collection is distributed across seven geographically dispersed archives to ensure good protection
  • No outsourcing of your digital collections: Members host the archival infrastructure and work with trusted peer libraries, archives, research centers, and other memory organizations to preserve their collections
  • Maintain control over the cost of digital preservation: Members review the full price of our preservation work annually and are fully in charge of setting the costs for continued operations
  • Community-driven opportunities to advance digital preservation: MetaArchive is more than a service, it is an opportunity to learn from other Members and grow in digital preservation capacity in common

What are the different types of memberships? Where does my institution fit?

MetaArchive has three membership levels (3 year terms):

  • Sustaining: These are our Steering Committee members – they approve policy, set our strategic objectives, and assist with research & development. Join at this level if you are interested in taking the lead to shape the state-of-the-art in digital preservation.
  • Preservation:  Join at this level if you are interested in playing a supportive role and gaining access to an international preservation network and experience in digital preservation along the way.
  • Collaborative: These are groups of institutions that are able to partner together and appoint a lead institution to prepare their collections on their behalf for preservation in MetaArchive. Join at this level if you are a consortia or a group of consortia-like institutions interested in a community-driven approach to digital preservation.

How much does it cost to participate in MetaArchive?

Participating in MetaArchive has 3 primary cost obligations:

  • Membership Fees: Billed annually or up-front for 3 years *
  • Storage Fees: Billed annually
  • Cache Host Cost OR Technology Fee

View cost sheet and example cost calculation»


What are my member obligations? What is expected of me?

All of our members support the network in the following ways:

  • Maintain membership in good standing
  • Comply with MetaArchive policies, specifications & technologies
  • Ensure proper copyright clearance to preserve your own collections
  • Prepare, ingest, and monitor your own collections
  • Cover travel expenses for annual meetings (Sustaining Members only)

For a complete list of all member rights and benefits please consult the MetaArchive Charter and Membership Agreement.


How is the MetaArchive Cooperative organized and governed?

  • Member Steering Committee: The MetaArchive Cooperative is member owned and driven. This takes place through a Steering Committee that includes one representative from each Sustaining Member institution. The Steering Committee convenes twice annually and as needed to set strategic directions and approve policy.
  • Member Sub-Committees: The MetaArchive also convenes several sub-committees, including a Preservation Committee, Content Committee, Outreach Committee and Technical Committee to develop policy and carry out research and development on behalf of the Cooperative. These committees meet monthly and/or as needed.
  • Member Working Groups: In addition to the Steering Committee and the sub-committees, the Members may also convene ad-hoc Working Groups to study specific preservation areas of mutual interest to the Members. These Working Groups are of limited duration and have specific outcomes that are reported to the sub-committees and Steering Committee.

The MetaArchive organization and governance is set forth in the MetaArchive Charter and Governance Procedures.


What institutions are currently members of the MetaArchive Cooperative?

MetaArchive’s members include research libraries, college libraries, public libraries, historical societies, and museums.

Our Members »


How do I get my collections into MetaArchive?

You simply produce a short descriptive entry in the MetaArchive Conspectus interface, describing the collection(s) your are submitting for ingest and submitting the package(s) of content that you have prepared. These package(s) are tested in the MetaArchive test network to ensure that they are ready for full ingest.

Once tested and approved, the network administrator selects seven secure, closed-access nodes on the network to receive the content for preservation. Each of the seven systems administrators who manage those seven nodes ingests the content and records the successful completion of that ingest. Once ingested, the content is monitored iteratively for bit integrity.


How do I get my collections out of MetaArchive?

If you lose your local collection copies for any reason, a copy can be easily obtained from the network. You simply request a copy from the MetaArchive network administrator. An uncompressed BagIt package will be constructed and made available for download.


Can I be sure that no one will have unauthorized access to our collections?

The MetaArchive network is a secure, dark archive. No one is permitted to access any member’s stored collections except when a copy is requested by the owner to replace a lost or damaged local copy.


What type of file formats does MetaArchive allow? Are there any formats that are prohibited?

The MetaArchive accepts all formats and does not require a member to transform or normalize their content prior to ingest. If a member has a concern about a format type and its risk of obsolescence they can consult the MetaArchive Preservation and Content Committees to assist with assessing the risk and offer recommendations.


Do I need to have an institutional repository in order to get started?

No, it is not necessary for you to have an institutional repository. That being said, the MetaArchive regularly preserves collections from many of the leading institutional repository systems in use, including BePress, Fedora, Hydra, ArchivesSpace, DSpace, DigiTool, Digital Commons, and ArchivalWare.


What are the technology requirements for MetaArchive?

The MetaArchive provides a full description of its technology requirements in its annual Technical Specifications.


Is the MetaArchive Cooperative currently accepting new members?

Yes, the MetaArchive is currently accepting new members from a wide variety of organizational types, including libraries, archives, historical societies, research centers, foundations, and other digital memory organizations.


Who do I contact to get started or learn more?

Please contact Sam Meister, MetaArchive Program Manager.